Our IT Help Desk Can Now Help You Personalize Teams Tones

Do your Teams notifications irritate you? 

We know it too well; you are in the middle of brainstorming or focusing on some very important and immediate task and then PING! Yes, it’s the sound of Microsoft Teams notification disrupting your concentration and creative process. And you’re definitely not alone in this. Fortunately, Microsoft has just introduced an update created to manage these interruptions and our IT help desk is here to help you with it. But first, let us know more about this feature. 

IT hep desk: Do your Teams notifications irritate you

What is new? 

This update now gives you the ability to customize your notification tone on Teams. Despite being a small adjustment, the IT help desk explains that the impact of this is significant on you and your staff’s productivity. Now, you can assign tones to different people or groups depending on whether they are urgent alerts or routine messages. So instead of the usual “ping” you can use a gentler tone like a whoosh or chime of group chats like office updates. Similarly, critical messages or people can be assigned with a more demanding tone, to bring your attention to it immediately. This allows you to better prioritize your tasks and minimize distractions. 

It’s just a tone, or is it? 

Managers and business owners find this to be a strategic tool instead of just a small feature. Personalized notification tones help your staff to customize their work environment based on their preferences. In the same vein, it gives a boost to productivity and efficiency by decreasing interruptions while they are at the peak of their “creative process”. 

As mentioned above, this new feature allows you to assign a tone depending on the level of importance of the expected messages. It allows you to do effective prioritization which is crucial in today’s fast-paced work environment. Important messages, for example, will no longer get drowned among the daily communications and ensures that your team can respond quickly to pressing issues. Furthermore, it creates a more focused work atmosphere, allowing employees to concentrate longer and be more productive. 

Moreover, meetings or dedicated work periods can be muted so that important matters are discussed, and the important and impending tasks are kept uninterrupted. With the current hybrid work set-up, this becomes an indispensable tool as distractions can often pop up from different sources.  

Not sure where to start with Teams? 

Microsoft Teams have a wide array of features that make it an indispensable tool for businesses. Aside from the customizable notification sounds discussed above, Teams also help you and your staff work on documents, scheduling meetings, or managing projects. All in one place. Furthermore, it integrates seamlessly with other Microsoft 365 applications, providing a unified platform for all your business needs.  

If you’re not yet using Microsoft Teams, our IT help desk is here for you! We can set it up for your organization. Then you can see how you can streamline your workflows and enhance collaboration and communication within your company. Get started today! 

Contact us now!