NYC IT Consulting Firms: Make Your Microsoft 365 Experience Better

Here’s How NYC IT Consulting

The M365 by Microsoft has become an important tool for trade especially for small and medium businesses or SMBs. However, most users do not realize that in order to have the most benefits from this suite, it would be best to optimize its settings. These adjustments allow you to have an enhanced experience of your subscription. Below is a detailed guide for NYC IT Consulting Firms to help maximize your Microsoft 365 experience. 

NYC IT Consulting Firms Maximize Your Microsoft 365 Experience

Improve Email Use NYC IT Consulting

First, Enable Your Focused Inbox 

This feature makes email management better by sifting important emails from the rest. You can activate it by going to the View tab in Outlook then selecting “Show Focused Inbox.” You can also use the New Outlook settings by going to View > View Settings.  

Personalized Email Signatures 

Having a professional email signature can improve your brand. Applicable to new emails and replies, you can add your name, position, business name, and contact information. This little adjustment can make your communications a little more professional. 

Create Rules

You can automate email management using rules. This will move messages to specific folders or mark them as read and will lead to less clutter in your inbox yet ensuring that you get your important mails.  

Work Better Together with Teams 

Channels 

You can create channels for different projects to categorize team discussions in Microsoft Teams. By naming the channel properly and setting privacy levels for these channels, you can keep conversations focused and allow your team to retrieve messages efficiently. 

Notifications Settings 

The constant dings from notifications can give you a range of bad feelings such as annoyance, irritation, anxiety and the sense of getting overwhelmed. Good news! Now, you can personalize the notification settings to fit your needs. Simply go to Settings > Notifications. Control which notification gets your attention and stays updated to things that matter more to you. 

Quick Access to Files with Tabs 

Teams allow you to grab those important files and information quickly. Simply add tabs to frequently used documents, websites, or applications. Do this by clicking the plus icon at the top of a channel.  

Data Safety and Security NYC IT Consulting

Turn on MFA (Multi-Factor Authentication)

Aside from a strong password, MFA adds another means of protecting your account against hackers. Check out Microsoft support on how to do this. 

Create DLP Policies 

Data Loss Prevention (DLP) policies aid in protecting business data and avoid security breaches. You can set up these policies for security and compliance with data protection regulations. You can refer to the Microsoft Purview for instructions. 

Security for Mobile Devices 

Invest in Microsoft 365 Business Premium and have the ability to keep even mobile devices safe. The premium plan includes Intune, which is a device manager for comprehensive security management. 

NYC IT Consulting Firms Maximize Your Microsoft 365 Experience2

Optimize SharePoint Use 

Document Libraries 

Manage your files better with SharePoint’s document libraries. You can create libraries per project or department for better accessibility. You can also integrate SharePoint with Teams and OneDrive so you and your team can share important files and collaborate better. 

Permissions and Controls 

You can assign who gets access to your SharePoint site based on roles. Once set, this ensures that only authorized users can view sensitive information about your project. 

Site Templates 

SharePoint has templates that you and your team can use to make mini websites that are focused on a specific topic or project. You can use these to present information to your team or a client. 

OneDrive Files 

File Synchronization 

OneDrive has file syncing so you can access important documents later even without an internet connection. Make sure to go to select files or folders within OneDrive that you need to access offline. 

Version History 

This feature allows you to access the previous version of the same file. This is important for business continuity and recovery in case of cyber-attacks. Similarly, it protects and helps recover data in cases of accidental changes or deletions. 

Secure File Sharing NYC IT Consulting

In OneDrive, you can securely share files by clicking “Share,” then clicking on the appropriate sharing options. With this, you can choose who to share with, the level of access they get and expiration dates for shared links. Hence, having control of the important files effectively. 

Take Advantage of Other Advanced Features NYC IT Consulting

Workflow Automation with Power Automate NYC IT Consulting

Power Automate allows you and your team to automate repetitive tasks to save time and decrease manual effort. It provides templates or custom flows to make it easy for you to increase efficiency in your business. 

Power BI for Data Analysis 

This tool provides in-depth data analysis and visualization charts. You can connect it to your Microsoft 365 data sources and create interactive reports and dashboards. Thereby providing informed insights for decision-making. 

Microsoft 365 Copilot 

Copilot is Microsoft’s generative AI engine. It can help you complete tasks quicker such as PowerPoint presentations. Simply provide prompts or generate tasks based on project discussion with your team and Copilot will deliver results shortly. 

Call One of Your Trusted NYC IT Consulting Firms

Get expert M365 optimization support from professionals. Here at EBSolution, we are experienced and well versed with Microsoft 360 and we can help your business maximize its use. Aside from IT management, we also offer other services such as cybersecurity and business continuity to build your company’s resiliency towards cyber-attacks. Schedule a meeting with us today and let us talk about how we make your business better.  

Call now!  NYC IT Consulting

NYC IT Consulting