Managed IT Service Provider and Best Smart Office Recommendations

Achieve better workflow and increase productivity with these tips from a managed IT service provider

Office spaces have changed significantly since the pandemic. Shifting from the standard and inflexible cubicles, they are now more dynamic, and tech boosted. However, aside from better design, the change is geared towards achieving better output and happier staff. This managed IT service provider shares top smart office trends you should consider creating a more innovative workspace. 

Managed IT Service Provider and Best Smart Office Recommendations

Smart Devices

Smart or IoT (Internet of Things) devices are creating workspaces that are interconnected with other equipment with the goal of automating repetitive tasks. An example of this would be smart printers that send notifications when ink or paper supply is running low. Another would be a smart coffee maker that would have already prepared your drink prior to your arrival at the office. This goes for all other devices like smart lights, air conditioning units and even switches that help decrease electricity costs while providing utmost comfort. Furthermore, devices such as security cameras and smart locks, connected to the internet can be monitored and accessed remotely through your mobile device. Hence, ensuring a safe office. With your managed IT service provider, all these can be installed and connected to be able optimize functionality and benefits. 

Machine Learning and Artificial Intelligence (AI) 

Having access to AI improves your office workflow by creating personalized workspaces. This is done through AI learning about your preferences when it comes to lighting and desk settings. Furthermore, prepare tools such as digital layouts that are used to complete your tasks. Similarly, having virtual assistants that are backed by AI helps with managing your calendar, booking meetings and tasks reminders. Thereby allowing employees to focus on more critical activities. Lastly, AI also predicts maintenance needs for your equipment as well as updates on software used. This allows your managed IT service provider to check and update as necessary after office hours. Hence, leading to less downtime and prolonging the life of your devices.  

Collaborative Tools 

Recent communication platforms have become unified. As such, they are now used to merge messaging, video calls or conferences and emails without the need to switch from one app to another. Similarly, the availability of digital whiteboards and sharing apps are now used to share data in real time. To add, video conferencing tools are also available to enable face-to-face interaction with teams regardless of location. This makes sure that everyone is on the same page every time. Furthermore, project management tools also provide a means of tracking progress and setting reminders for deadlines that ensures efficient and timely competition of projects.  

Managed IT Service Provider and Collaborative Tools

Solutions for Remote Working 

As working spaces are no longer confined within the physical location of offices, cloud-based services help by making files accessible regardless of location. This also serves as data back-up in cases of a compromise. Despite this, cybersecurity remains a top priority. Similarly, using Virtual Private Networks (VPNs) is now essential. This helps by encrypting data therefore protecting against cyber threats. You can have your reliable managed IT service provider assist you with this.  

Smart Pieces of Furniture

Even furniture used in workspaces now has improved designs and integrated technology to meet the changing work environment. For example, chairs and desks are now adjustable to allow working while walking, standing and sitting. Along with this, there are also pieces of furniture that track the staff’s activity and send notifications for breaks or changes in position to promote healthier office setting. In the same vein, modular furniture has also become popular as they allow reconfiguration thereby providing flexible and supportive use.  

Data Collection and Analytic Tools 

Tools that collect data and collate it accurately make for an excellent data management system. With this Information coming from a reliable source, analysis can be made that will result in informed decisions to continue or refine strategies. Similarly, these data can help predict trends, therefore giving your company the ability to plan marketing strategies, for example, to increase sales or customer response. Additionally, data analytics also provide insights for space utilization inside the office that can lead to efficient use of space and decrease costs. 

Managed IT Service Provider Can Set Up Your Smart Office 

We understand that you and your team are excited to have all these convenient workspaces. But we also know that this can be very challenging to tackle on your own. Hence, we at EBSolution offer our IT managed services to set all these for you. On top of set-up, we can also include staff training, so your team doesn’t get burdened with the learning curve in technology. Schedule your appointment with us today and let us begin to understand your goals. Our tailored solutions will ensure your concerns are met perfectly. 

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